Sunday, June 14, 2015

How To Quickly Move All Of Your Microsoft Outlook Data To A New Computer

Ok, so you have a new computer and perhaps a new version of Microsoft Outlook, and you want to move all of your email, contacts, tasks, calendars, etc. over to the new PC. Fortunately, Outlook is very adept at importing and converting data from older versions to the very latest. You will, simply, need to backup the data on the old computer and import it within the new version of Outlook - here's how.

1. Before you can transfer your data, you have to know where it is. Outlook keeps all of its data in one file, with a .pst extension. It is most likely named Outlook.pst. In addition, there could be multiple .pst files if you have several Internet accounts, but the larger Outlook.pst is the one with your archived emails, calendar, etc. So, how do you find the file in order to back it up?

2. The location varies depending on your version of Outlook. For example, if you've been using Outlook 2010, it's probably stored in an Outlook Files folder within your Documents folder. Other versions may store the .pst file somewhere inside the hidden Appdata folder, and it can be difficult to find - unless you "unhide" those Folders. You can always find the location by looking in the Outlook Program itself.

3. In Outlook 2010 - 2013, click the File tab, then Info in the left pane. Select Account Settings and then Account Settings once again. In Outlook 2007 and older versions, look in Tools > Options.

4. Next, click the Data Files button. You will see the location of the Outlook.pst file. You can then copy the file to an external USB or Flash drive. The file may be quite large, depending on the amount of email, etc.

5. Once you've installed Outlook on the new PC, it will create a new .pst file. You will need to import data from the old file to the new one. Plug in your backup drive and locate the .pst file that you created above.

6. Launch Outlook. If this is your first time launching it on this PC, go through the wizard. Once Outlook is up and running, click the File tab and select Open & Export > Import/Export. In the resulting Import and Export wizard, select Import from another program or file, then Outlook Data File (.pst).

7. Click Next, for the "file to import" option, click the Browse button and select the old .pst file.

8. The next page will ask you what to import. If you want to import everything, stick with the default, otherwise choose your Folders.

9. When you click Finish, the wizard will go away, and the import will start. Be patient, this process can be slow – depending on the size of your file.

When the process is complete you may need to close and re-open Outlook.